Public Records Requests
Oregon Revised Statutes 192.440(3) authorizes a public body to establish fees to reimburse the body for the actual cost in making public records available. The actual cost may include a charge for the time spent by the public body’s staff in locating the requested records, reviewing the records in order to delete exempt material, supervising a person’s inspection of original documents in order to protect the records, copying records, certifying documents as true copies, or sending records by special methods such as express mail.
Following those parameters, the City Recorder’s Office has determined that the following fee schedule will be used to assess charges for public records requests:
- Staff charges depend upon which staff person performs the work, which in turn depends upon the expertise required for the research
- 11 x 17 copying: $0.20 per page
- Audio Tapes: $5.00 each
- Certified Copies: $3.75 each
- Copying $0.10 per page
- Double-Sided: $0.15 per page
- Microfiche: $0.15 each
- Plans: $4.00 each
Please be advised that all requests for public records must be made in writing. Upon request, an estimate of costs for staff time will be made, and if the time required to respond to the request exceeds that estimate, the requester will be informed prior to the research continuing. Any request for which the estimate exceeds $50 will require payment of the estimated charges in advance. Any unused funds will be refunded.
The Request for Public Records Form may be used for your convenience.